PROFESSIONAL EXPERIENCE
TURNER & TOWNSEND (PTY) LIMITED, JOHANNESBURG – Industry Programme, Project, Cost and Management Consultants
CONTRACT ADMINISTATOR (MINING & METALS)
04/2012 – 04/2016
Assist with quantity surveying duties, including a combination of cost control and FIDIC contracts administration within various projects
CONTRACTS ADMINISTRATION
– Systematically and efficiently managing contract creation, execution, and analysis for the purpose of maximizing financial and operational performance and minimizing risk within the EPC and EPCM environment
– Letters, sales invoices, purchased orders for construction, mining, project phase of goods and services with detailed technical specifications administration between multiple parties
– Negotiation, authoring and management of contracts with customers, vendors and partners
– Negotiating the terms and conditions in contracts and ensuring compliance
– Assist with compiling the Scope of Work
– Compile invitation to bid
– Assisting with Bid Evaluation, Award of Contract, Contract Implementation, Measurement of Work completed, and computation of payments
– Agreeing on any changes or amendments that may arise during contract implementation or execution
– Sales invoices, purchase orders for construction, mining, project phase of goods and services with detailed technical specifications administration between multiple parties
– Communication with international clients / contractors / suppliers / vendors to achieve contract’s objective(s)
– Document Management
– Database Management
– General Administration
– Assist with execution and analysis to maximize operational and financial performance
– Ensure that contract conditions and terms are met
– Expedite and ensure timely delivery and back order follow-up to maintain optimum field production
– Participate in subcontractor review meetings to manage performance against Key Performance Indicators and identify opportunities for service improvements
– Support Directors with information gathering and competitive bid preparation in terms of the procurement process where necessary
– Coordinate procurement activities related to subcontractor transitions
– Develop and prepare regular reports on the status of contracts
FINANCIAL RELATED RESPONSIBILITIES
– Cost Control (R500bl)
– Review and perform contract of invoices to resolve invoice problems
– Track and maintain log of released material, quantities, and price against budget
– Obtain quotes for items and evaluate based on price, delivery, terms, and vendor past performance
– Handle return material to ensure proper and timely credit to the project
– Review commodity Bills of Quantity
– Auditing of man-hours, expenses on projects
– Recommend contract savings and process improvement opportunities through ongoing review of national contracts
– Perform and review contract payment and inventory audits
– Receive field orders and purchase or release material from pre-negotiated blanket purchase orders
– The total cost, including any indirect cost allocation of the goods and services to be performed
RISK MANAGEMENT
– Notify Risk Director on possible project failures whilst on site
– First Aid and Fire Warden (on site and in office)
– Assist with analysing documents, statistics, reports and market trends
– Gather information about the client’s service delivery processes, legal responsibilities and environmental policies, in order to determine the possible effects of any proposed risk against these current processes
– Suggest and implement Health and Safety Policies, Disaster Recovery measures and business continuity plans
CLIENT MANAGEMENT
– Advise on various contract options (FIDIC, NEC, JBCC)
– Providing Procurement support / advise when sourcing vendors
– Identify possible new business opportunities
– Conduct client needs analysis
– Following completed analysis – provide value add solutions and suggestions
CONTRACTORS MANAGEMENT
– SHE – ensure correct PPE and documents are issued to contractors prior to site deployment
– Ensure site safety regulations are adhered to
– Safety of contractors, suppliers and at all times
– Works safely and complies with measures and procedures required by the company in accordance with the Health & Safety Act and their regulations
– Educate and supervise workers to ensure they know and follow safe work practices
– Acquiring and keeping up-to-date knowledge of work health and safety matters
– Gaining an understanding of the nature of the operations and the hazards and risks associated with those operations
– Provide appropriate processes for receiving and considering information regarding incidents, hazards and risks and responding in a timely way to that information
– Ensure that only authorised, competent and adequately trained workers operate vehicles, machines or equipment
– Ensure appropriate training is provided to workers
– Promote safety awareness to all workers
DETAILS OF PROJECTS AND FURTHER EXPERIENCE CAN BE PROVIDED UPON REQUEST
