CV, Procurement, Logistics Coordinator seeking work

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Serial No: 41020

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Skills keywords: procurement, materials, logistics, oil&gas, constructions

Current location:  Egypt - View on map

Nationality: Egyptian

Spoken languages: Arabic, english, french

Professional Experience

From: March 2015 To:  Present

Project:    Rehabilitation of Ras Shukier Platforms (Ramadan 6)

Company: Gulf of Suez Petroleum Company (GUPCO)

• Prepare MR/PR based on the MTO & Select the Suitable Suppliers prior to Tendering according to company approved supplier list, Issue of RFQ Tender Documents to Suppliers.
• Organize “Sealed Bid” Openings in line with Company Procedures. In Preparation of Commercial & Technical Bid Evaluations.
• Oversee project procurement activities, monitor and control changes, prepare procurement status reports during FEED and EPIC execution of the project, in coordination with the Head Project Control.
• Plan and develop procurement strategy for Long Lead Items (LLI’s), define the company requirement for contractor’s procurement SOW as per company corporate procedures, project specifications.
• Follow up and seek updates on engineering requisitions status and changes if any on procurement and delivery activities. Follow up with Company buyers, Accounts, Custom Clearnace, Logistics & inspectors during the execution of the project.
• Ensure that all orders/contracts, as applicable, are expedited to ensure that the project schedules and contractual delivery requirements are met.
• Research the international market for qualified vendors & develop vendor evaluation and selection criteria and participate in vendor’s Evaluation for compliance with project requirement.
• Update Company Approved Vendors List (AVL) with all lessons learned and Vendor evaluation and performance.
• Attends regular technical and commercial meetings with vendors.
• Evaluate vendor performance during executions of the projects and set up resolution for procurement related issues in a timely manner.
• Participate in development and improvement of the organization procurement polices strategies and control procedures.
• Control and monitor the input of all expediting data into the procurement system and other appropriate documents to ensure current information is available and distributed.
• Participate in implementing project HSE and QA/QC processes/procedures and activities in close coordination with project team and in consultation with stakeholders, with the aim of achieving safe and successful execution of the project, with Material & tools that meet project requirement.
• Support Company development activities by ensuring that Company Junior Staff  receive proper job training and development, in order to realize the full potential for local talent, and maximize contribution to project success.
• Participate in and support project closeout for completed projects. Identify areas of opportunity that can result in cost time savings, complexity reduction and propose solutions to realize these benefits and incorporate Lessons Learnt in Company database.
• Participate in Site visits, physical counts and inventory for project close out report.

From: Dec. 2012 To:  June 2015

Project:     YLNG Balhaf Train#2 Shutdown & Maintenance 2013

YLNG Balhaf Train#1 Shutdown & Maintenance 2014

YLNG Balhaf Train#2 Shutdown & Maintenance 2015

Company: Yemen LNG Company- Balhaf Site (YEMEN)

• Coordinate with Shutdown Coordinators, Engineers, Planners, Procurement Team, Stock

&warehouse team and Materials & logistics personnel in the preparation of materials requirements and specifications for planned maintenance shutdown activities.

• Develop and review Material purchase requisitions specifications in line with international standards, as well as operations and procurement best practices.
• Review the PR’s raised by End users to make sure that Matching the Shutdown planned jobs for spec’s (Spec’s, Tag No., P/N, Model, etc).
• Supervise the Mobilization and demobilization of Contractor’s Personnel, tools and Equipments.
• Ensure that all the required resources are available for SD activities at the due time in ragard of Contracts, call-off’s, Material, tools and equipments.
• Provide input for the development of the shutdown’s policies and procedures for the activities of procurement, materials control and management of Shutdown materials within the SAP business system.
• Prioritize all expediting requirements for the Shut-down Material and able to use effective Expediting Methods with Procurement Dept., Suppliers, Custom Clearance & Freight Forwarders.
• Review and approve the Main SD contractor’s Material & logistics plans for personnel, materials, tools and Equipement transportation  to ensure Timely and safe deliveries.
• Provide key interface between all SAP user groups in the Shutdown Materials management.
• Follow-up and coordinate the custom Clearnance actitivites at Site (sea frieght) and with head office for (Air frieght).
• Monitor and report the latest schedule for each purchase order by monitoring EXW Dates, delivery dates and fabrication progress including vendor’s documentation and subcontractors main suborders.
• Coordinate the Technical Evaluations of the SD Purchase Orders between the Supplier and the Technical Departments.
• Undertake occasional visits to vendors, suppliers, and contractors for assessment and incorporation of good materials practice.
• Participate in Preparing in advance material, tools and equipment list for each shutdown job in conjunction with Yemen LNG Maintenance Dept. and Contractors.
• Follow up and send requests for spare parts (via SAP) and assure timely delivery to site.
• Participate in define needs in terms transportation & waste management.
• Participate in preparing SD Village in plant (with LOG and GS).
• Participate in assuring that all required lifting and site transportation resources are ready on due time.
• Coordinate with HSE the conformity of CONTRACTOR equipment .
• Coordinate Identifying means required and available in terms of cars, cranes, hiab truck, flatbed, vacuum truck, cleaning equipment & others specifics equipment. Identifies additional requirements to take care of.
• Maintain & Update Materials, tools and equipment procurement status reports.
• Maintain and provide regular updates of materials and tools tracking documents.
• Consider the budget for the shutdown, making sure that the best technical and economic solutions are chosen.
• As regards materials and tools, ensures proper coordination on site of preparatory, shutdown, and close-out works and present on site for duration of preparation, shutdown and close-out works and supervise shutdown crew and coordinate with Shutdown Coordinators.
• Ensure proper capturing and implementation of lessons learned recommendations in future shutdown plans.
• Ensure effective safety and security procedures are in place and monitors compliance to ensure safety and security of personnel and assets and compliance with environmental protection standards and legislation.
• Post-shutdown activity – participates to close out all work packs and modification dossiers.  Ensure intervention / close-out reports finalised for each shutdown task.
• Supervise and coordinate follow up and administration of spare parts after shutdown work completion, ie returning excess spare parts to Warehouse, arranging for reconditioning of some spare parts, write off and scrap used parts which can not be reconditioned.
• Foster broad and open collaboration between YLNG and the contractors to share objectives and establish the right conditions for the operations to achieve the said objectives.
• Make sure that all the Contractor Staff, Tools and equipements are Demobilized (re-exported) at the due time to avoid any over-charges or standby charges.

From: Jan. 2010 To:  Dec.  2012

Project:     YLNG Upstream Project Phase II – Construction Works

Company: Safer Exploration & Production Operations Company-SEPOC (YEMEN)

• Achieve on time delivery of packages, equipment and material items as well as project documentation, as a minimum Continually strive for improvement of all project deliverables Ensure all project Depts. are aware of latest expediting information.
• Supervise all project related Materials & Logistics activities and attends all project coordination meetings as Materials & Logistics Lead.
• Monitors all project material activities and takes appropriate action(s) to assure that Material Receipts & Deliveries are on schedule. Also, assures that all ETA’s are consistent with project goals.
• Supervise the Project Contractors (CB&I, Technip, GENP & Solar) Material & Logistics Schedules to ensure strict adherence to delivery dates & Methods.
• Review & approve the Construction Contractor (Hawk-Berksan J/V) submitted Material & Logistics Procedures & Plans and monitor the contractor’s Performance.
• Follow-Up with Head office Procurement Team to Expedite Material Deliveries according to Work Priority & Site Requirements/Modifications.
• Update and improve the Logistics Plans according to the Critical security situation at Yemen.
• Run weekly materials & Logistics report to C.M and identify any anomalies against the materials order and Logistics supply tracking tool.
• Follow-up, facilitate & report the updated Material Status to ensure proper material, Equipment receipts, checked & stored according to Project Procedures & Vendor recommendation.
• Supervise the activities of assigned personnel in the project materials & Logistics section.
• Identify, Establish and Manage Accommodation & Transportation for International Staff ensuring effective facilities & security.
• Establish and implement a fleet management system ensuring documentation, vehicle logbooks, fuel consumption and servicing protocols.
• Supervise & Manage Material Land Transportation for Hodiada Base & Sanaa Airport to Site & follow-up with Traffic Dept. for Pending Shipments.
• Act as HSE Area Authority supervising the Material & Logistics Activities (Lifting Opr’s, Work Permit & Risk Assessment).
• Accurately Design & Supervise Project Material Control System, Certificates & Vendors Docs.
• Liaise with the QC & QA teams to ensure appropriate inspection of material, tools and equipment prior to shipment to the Site.
• Coordinate the return/recertification/replacement of any defective materials, tools and equipment shipped from the Project for repair or replacement.
• Create Stock Level Management System (Min/Max) for the 2 years Spare Parts.
• Implements Company policy on training and development to Company work force.
• Experience of working in a cross-cultural environment and in insecure or complex environments.

From:  Dec. 2008 To: Jan. 2010

Project:     North Shadwan Near Shore Line Project

Company: Gulf of Suez Petroleum Company– Gupco- Head Office (EMC Contractor)

Duties:

• Prepare Material Requisition through Maximo System based on the MTO.
• Selection of Suitable Suppliers prior to Tendering according to company approved supplier list.
• Issue of RFQ Tender Documents to Suppliers.
• Organize “Sealed Bid” Openings in line with Company Procedures.
• Preparation of Commercial & Technical Bid Evaluations.
• Assume the Role of Focal Point for all Bid Clarifications between the Engineering Dept. & Suppliers.
• Negotiation of all Commercial & Technical issues with Successful Suppliers.
• Collation of Commercial and Technical Evaluations and Preparation of Joint Recommendations.
• Selection of Terms and Conditions of PO’s according to project Priorities.
• Prepare and Issue of Purchase Orders to Approved Suppliers after the proper Approvals.
• Maintain the highest ethical and professional standards as established by the organization.
• Develop a Project Expediting Strategy for Materials and Equipment.
• Attending Project Progress Meetings.
• Co-ordinate Field Expediting Activities.
• Ensure Proper Documents are submitted along with Shipment, MTC’s, release for shipment, Etc.
• Coordinate with the freight forwarder for delivery date & Method according to Inco-term.
• Supervise the custom clearance and Land Transportation.
• Manage material inconvenience, OSD’s with suppliers.
• Prepare Supplier Performance evaluation Report along with Project Progress.
• Arranging Stage Payments in line with Agreed Purchase Order Milestones.
• Coordinate Clearance of any Blocked Invoices & Timely Close Out of Purchase Orders.
• Maintain an Auditable File of all relevant Purchasing Documents for each Purchase Order.
•  Prepare a Purchasing close-out report for overall project Procurement & submit to the Management.

From:  October 2007 To: Dec. 2008

Project : Al Amal Field Development Project (Offshore/Onshore)- Gulf of Suez – Egypt

Company: Pico Petroleum International (Amapetco J/V) – EMC (Contractor)

Duties:

• Overall supervision of all activities related to project materials & Logistics section.
• Coordinates all project related materials & Logistics activities and attends all project coordination meetings as Materials Department’s representative.
• Liaises with Engineering projects coordinators and plant shutdowns coordinators for identifying materials ordering and controls requirements and devises systems and procedures to monitor procurement cycle and ensure timely deliveries to meet project completion dates.
• Determines and recommends changes to operating systems, procedures and policies to meet Project Plans.
• Liaises with Procurement Manager to ensure initiation of any action that may be required in accordance with deliberations of the project coordination meetings.
• Implements Company policy on training and development especially to Company work force.
• Supervise the activities of assigned personnel in the project materials & Logistics section.
• Carries out supervisory duties and exercise financial authority at the level established by Management for the position.
• Act as the Materials Department’s focal point for all project materials & Logistics requirements.
• Liaise with QC & QA Sections to ensure initiation of any action that may be required in accordance with  project coordination meetings.
• Liaise with project engineering groups to Prepare formal hand over of project surplus materials after the completion of the projects.
• Review incoming PRs against surplus inventory to identify materials of alternative specification / materials standard that may be acceptable to user and obtains user acceptance and concurrency to cancel from PR and advises Buyers.
• Evaluate performance of subordinates for annual appraisals.
• Administers all personnel related matters within the Division.
• Report performance of the section to the Project Construction Manager for Head Office Management’s information.
• Recommend upgrade / downgrade of mode of shipment to meet critical requirements.
• Represent Materials Dept. in Project related meetings with subcontractors.
• Fully conversant in reading Isometrics and technical specifications and engineering drawings.
• Active participant in the Project Safety applying and in achieving Safety Goals.

From: Jan. 2006 To: October 2007

Project            : Al Amal Field Development Project (Offshore/Onshore)- Gulf of Suez – Egypt

Company       : Pico Petroleum International (Amapetco J/V) – EMC (Contractor))

Duties:

• Set-up a proper Material Control System In which the Warehouse Control System is linked to Contractor’s MTO and Procurement Applications.
• Ensure Contractors are operating in line with the Company’s Materials Management procedures.
• Design and Establish warehouse facilities.
• Establish Proper Material Control Procedures with regard to the Issue of free issue Material are issued in line with the contractual schedule as agreed with the subcontractor(s).
• Ensure a proper handling of certificates and vendor documentation through the document control.
• Expedite the procurement department for late free issue material.
• Overall supervision and management of contractor’s site storage area(s) and lay-down area(s).
• Supervise Mobilization and demobilization of warehouse facilities.
• Supervise the Material, Tools and Equipement Movement to/from Off-shore Facilities.
• Incharge for Crew Change arrangement via Chopper and Vessel.
• Execute Material Preservation and handling Procedures.
• Assign warehouse qualified Personnel.
• Supervise the Issue of free issue material to subcontractors.
• Supervise the Operation and Maintenance of contractor’s warehouse control System.
• Prepare regular material status report.
• Handle Spare- and left-over Material.

From: Feb. 2004 To: Jan. 2006

Project            : Saqqara Offshore Facilities Installation Project (Offshore)- Gulf of Suez – Egypt

Company       : bp Egypt (Gupco J/V)  EMC Contractor

Duties:

• Participate in establishing and maintaining Project Forms, Procedures, New Warehouse, Piping Yard sleepers, Concrete Slabs and lay down facilities.
• Responsible for ensuring that the Contractor supplied materials and equipment are received, stored, preserved and handled in accordance with the Project procedures and specifications in preparation for handover.
• Follow-up Critical Materials with the Procurement Expediting team and maintain open line with the Planning Engineers.
• Monitor warehouse inventory by performing physical audits to verify the materials management system, quantities are available for the Project Phases.
• Comply and maintain manual and computerized records (Excel/Access), reviews Phases schedules and related information and confers with Project Engineers to determine material requirements to identify overdue materials necessary for certain jobs (Isometrics) and register them as soft copy.
• Examines material delivered to Contractors to verify conformance to specifications and Date required as follow up excess quantities (piping).
• Identify potential material shortages based upon knowledge of Project Phases, material availability, and estimated lead time of Materials Deliveries.
• Establish close communication and teamwork Activities with other disciplines to participate in the overall successful completion of the project.
• Accurately handling all paperwork related to Project Yard duties, receiving (Purchase orders/MRS), Issuing (MIV/Isometrics), Cargo Manifests and scheduling deliveries to performing Contractor (Petrojet).
• Active participant in the Project Safety applying and in achieving Safety Goals.
• Manage & Supervise Material Team Schedules, Training and Performance.
• Liaise with QC Eng. To manage timely inspection of materials on order.
• Acts as Logistic Coordinator to support timely delivery of Material to destination.
• Accurately Design & handle Material Document Control, Certificates & Vendors Documentations

From: March 2000 To: Jan. 2004

Location         : Gupco/BP Abo-Gharadik Warehouse (WD.) Western Desert –Egypt

Company       : bp Egypt (Gupco J/V)   

Duties:

• Comply and maintain manual and computerized records (MAXIMO /MAINFRAME /EXCEL), reviews production schedules and related information and confers with department supervisors to determine material requirements to identify overdue materials and to track Purchase requisitions/material.
• Act as a Single Point of Contact with the Procurement for Material and Tools Stock Replenishment and Direct Charge Tracking.
• Coordinates with the Planner and/or other field personnel when fulfilling material requirements.
• Maintain open lines of communication with the Planning Department and/or individual Planners from each Department.
• Aware of priority work scopes currently underway in the field.
• Familiar with specifications related to the work scope.
• Utilize the catalog to search for material that may be available in either active or surplus stock.
• Identify available material that may be substituted for requested stock.
• Coordinate transfer of material from other sites.
• Prepare Purchase Requisitions for material and/or services, as required.
• Identify potential material shortages based upon knowledge of work scopes, material availability, and estimated lead time of stock replenishment.
• Verify whether material can be supplied/reserved from stock or whether a purchase is required.
• Investigate MIT in order to minimize Materials queries with Vendors.
• Approve the D/Charge Purchase Requisition through MAXIMO or (re-assign approval to the Materials Manager if appropriate)
• Ensure material is issued to the Work Order(s) based upon priority and need, as communicated by the Planner(s) and/or Users.
• Coordinate with Company Logistics to provide information on Drilling Material/Tools  delivery.
• Distribute material delivery information to Users.
• Provide users and department heads with weekly, monthly and quarterly reports on status of Purchase Requisitions and Purchase Orders.
• Use Business Objects to produce standard reports and ad-hoc queries.
• Use MAXIMO to generate requests for Stock materials Replenishment.
• Manage the process of obtaining any required materials while effectively using existing Stock.
• Acts As Drilling Material/Tools Coordinator during Drilling Operations, to support timely delivery of Casing/ Tubing, Fuel and Water Supplies

Education

• CISCM Certificate IPSCMI-USA, CISCM2140232038
• HSE Diploma for Supervisors 2012, (Phoenix Academy-UK)
• Business Management Diploma, 2009 (CTC Academy & Cambridge College)
• Microsoft Office Expert 2003, (Synergy International)
• B.A. of English, 1999

Training: