Profile
Professional Purchasing Administrator with strong communication and organizational skills. Detail-oriented, processed a high volume of purchase orders with a commitment to accuracy. Able to use own initiative and work as part of a team. Excels in multi-tasking and prioritizing work assignments. Good problem solving and analytical skills with the proven ability to manage and complete projects to the highest standard with a meticulous attention to detail and within agreed deadlines. Superior communication and organizational skills
Career Summary
Purchasing Administrator – Jason D’souza Ltd, Chelsea Design Centre, London
Sept 2013 – Mar 2015
Duties
• Providing administrative support to the Director, including organisation of his schedule, booking meetings and travel arrangements.
• Assisted with creating the company website
• Responsible for organizing and maintain a central facility for the purchase of all goods and services. Also ensuring the smooth supply of material to the company.
• Contact suppliers to resolve missed deliveries, short shipments and pricing discrepancies
•Following standardized company procedures in relation to all aspects of Office performance
•Manage daily office routine such as filling, answering phones, operating fax and photocopying machines
•Maintain suitable and sufficient office stationary levels and establishing stationary requirements for the Office
•Controlling the purchase and supply of all procured items and services.
•Managing, developing and improving the fabric sample department.
Created essential new relationships with vendors as the company experienced rapid growth.
Trained new sales staff as they were hired into the company
•Ensure about the cost, quality and availability of product before purchasing
•Maintain and update all sales and purchasing reports for forecasting and cost tracking
•Evaluate purchase orders and find ways for cost cutting
•Coordinate with account department for invoice processing
•Update concerned department about procurement of materials
•Evaluate quality and price of products, including suppliers’ services and return policies
•Coordinate with sales team for getting list of fast-moving products
•Stock and managed inventory of all items
•Analyse supplier invoices and cross-checked it with the quantity received
•Monitor demand and sales of items
•Coordinate with warehouse and ensured items do not run out of stock
•Update client databases with relevant information
•Coordinating and communicating activities for the Office, including all employee events.
•Processed correspondence in responses to customer complaints
•Took minutes during staff meetings.
•Input details onto databases during busy periods
•Handled material and coordinated about product information
o Formulated purchase orders, sales orders and packing slips
Showroom Assistant/Purchasing Assistant – Louise Bradley Interiors, South Kensington, London
Jan 4th 2011 – July 2013
•Fully manage day to day run of a showroom: administrative tasks and sales.
•Responsible for opening and closing showroom.
•Assist with stock taking and counting; logging and entering stock into system
•Dealing with telephone/online orders
•Client and Supplier Liaison (incl. quotes, orders, invoicing)
•Dealing with bespoke services to clients preferences
•Visual merchandising and product presentation
•Duties includes working on EPOS – sales transactions, process stock, process store orders and deliveries
•Purchasing Assistant duties –
•Provide administrative support for the Purchasing department.
•As required, place orders with suppliers for specified showroom projects and ensuring goods are delivered on the required date.
•Chase deliveries from suppliers that are overdue or urgent.
•In liaison with Purchasing Manager and Retail Director, inform showroom of all relevant information regarding changes in products, price movements, delivery lead times and individual supply situations.
•Send out enquiries for appropriate materials and quotations for bespoke items.
•To self manage workload, having agreed with the objectives and activities with the Purchasing Department and Retail Director.
Sales Associate – Frette, Westfield London
Apr 2009- 4th Jan 2011
•Ensure the smooth running of the store as a valued team member.
•Stock take and visual merchandise.
•Dealt with customer complaints, returns and enquires.
•Balance till at end-of -day.
•Consistency over achieve sales targets and out-perform other sales assistants.
•Deliver first class customer service; achieving a high standard of customer care.
•Help maximized sales by ensuring availability of products at all times.
Sales Associate – Debenhams, London
Sept 2008- Mar 2009
•Beauty Sales Associate (Responsible for Sales of Makeup)
•Consistency over achieved sales targets; met all targets.
•Display product knowledge to customers.
•Performing customer makeovers.
•Till operation, cash handling and taking payments.
Head Designer – Jayakodi Home Decoration, Sri Lanka
2005-2008
•Oversaw daily operations, including purchasing, outsourcing and client relations.
•Formulating design plan, estimating costs and developing timeline for projects.
•Coordinating contractor work schedule and making sure they get completed on time.
•Participated in client/designer meetings.
•Accustomed to project management and coordinating resources effectively to achieve targets within often stringent constraints.
Freelance Interior Designer, Dubai U.A.E
2001 – 2003
•Make professional presentations to clients through on-site appointments
•Maintain effective relationships with all established Design Studio resources
•Developed and maintained appropriate client base through effective marketing
•Planned and followed up with referrals and potential prospects
•Achieved personal sales and design goals
Education & Qualifications
North West College, London Year 2008-2010
Diploma in Business Management
University of Sri Jayewardenepura, Sri Lanka. Year 2005-2007
Diploma in Business Management.
AG School of Business and Computer studies, Sri Lanka. Year 2003- 2005
Certificate in Business Management.
London College of Arts, Dubai. U.A.E. Year 2000- 2001
Diploma in Interior Design.
American Technical Academy, Dubai, U.A.E Year 1999-2000
Computer Training and Education Division: Certificate in Auto CAD.
Florida International University, Miami, USA. Year 1998-1999
Diploma in Interior Design.
St Mary’s Catholic High School, Dubai U.A.E (London GCSE) Year 1985 – 1998
Skills
•Excellent customer service skills
•Problem solving
•Team building
•Microsoft Office
•Microsoft Excel
•PowerPoint
•Adobe Photoshop
•Sage 50
•EPOS
