Career Objective
Seeking for a prospective growth in career with a progressive organization where I can utilize my skills, knowledge and experience in Human Resource Management / Administration/Documentation Supervisor that allows for advancement and growth.
Profile
7+ years of professional experience in Administration Supervisor, Documentation Supervisor/ Quality Records Supervisor & Sr. Admin Clerk in UAE & India
Competent in planning, assigning, supervising and coordinating with team in performing a wide variety of recruitment procedures, policy implementations, benefits administration and staff supervision.
Able administrator of confidential projects with dispatch and discretion.
Possess demonstrated ability to work effectively and congenially with employees at diverse levels.
Strongly commercial with excellent communication and influencing skills.
Energetic and capable of working with minimal support and a good deal of autonomy.
A good team player / strong manager who can develop and lead a large staff.
Proactive: a self-starter who is able to suggest and implement process improvements.
Professional Summary
Organization: – All Basti & Mukhta L.L.LC (UAE)
Designation: – Sr.Administration
Duration : 5-Nov-2013 TO Till Date
Job Profile
Responsible for Asset Management, hospitality management, Workplace Safety & security management
Managing accommodation, canteen, housekeeping, Security,Transportation,Contract Agreement AMC
Arranging airline tickets for the field staff and office staff for their annual vacation/emergency situations.
Preparation and maintenance of Office Buildings. Deal with Sub-Contractors, Courier Agents, and preparation of sub-contract agreements and ensure all activities are performed as per set parameters.
Taking care of Employee transport, rental car, maintenance of expatriate vehicles, ensure safety of employees with regular monitoring of employee transport
Vendor management, MIS of all vendors, AMC and new purchase, co-ordination with procurement for requirements, maintaining records.
Ensure office equipment’s such as Photocopy machine, water cooler, Projector, LCD, Telephone instrument etc are in working condition, manage repair and maintenance, related vendor management.
Carry out contract billing for current agreed contracts – Facility management, Electrical, Telephone, Indoor gardening, Canteen, Employee transport, Rental car, Office equipments and others.
Preparing Purchase Order and Procurement & Distribution of office Stationary.
Arrangement of the Conference Room, Board Meeting Room.
Monitor Reliving & Dispatching of Couriers & Postal.
Assisting Manager – Admin in Tracking, Recording, Maintaining and Controlling Admin expenses and preparing Admin budget on a monthly and quarterly basis
Managing Company owned vehicles maintenance, Insurance, making lenience.
Day to day supervision of the administration activity of corporate office
Maintenance of appropriate admin records and generation of monthly reports
Responsible for preparing the employee Insurance, making ,SLA Agreement Work for AMC,
Control & Monitoring over Vehicle Expenses including preparation of Diesel expenses concerning with PETRO card, Petrol Bill (Timely) verification
Handling of petty cash for the day to day office administration requirements.
Co-ordinate with PR department to make Port Gate passes, Visa Medical, Visa cancellation etc.
Transportation – verification of fleet uses, verification by location, log sheet and efficiency, maintenance repair & follow ups, registration renewal, salik monitoring time sheet verification and approval of expenses
Catering & Mess Facility – to check, verify all purchases, reduce wastage, check and prepare comparative statement of grocery & all vegetable items. Responsible for quality and quantity are as per norms.
Check and recommend for approval of daily cash expense vouchers – monitoring and checking physically on daily basis cash expenses in camp.
Maintenance of Office equipment’s, Pest Control, Plants, Sewage and other Administrative Services for Office and Staff Accommodation
Coordination for Telephone Services like follow ups on Renewal and Cancellation of SIM Cards for ADH & SE employee, obtaining SIM cards, provision for cancellation of land lines, Complaints of Telephones, Payments for all Telephone and Internet connections.
Organization: – Samsung C & T India Pvt Ltd
Designation: – Sr.Administration
Duration : 1-Jan-2011 TO 04-Nov-2013
Job Profile
Maintains office services by organizing office operations, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, assigning and monitoring clerical functions.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Facility Management including maintenance works, hygiene services and setting up new offices.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Designs and implements office policies by establishing standards and procedures, measuring results against standards, making necessary adjustments.
Specifies organizational tasks and relationships associated to the organization’s goals and objectives to achieve coordinated efforts and responsibilities.
Manage branch administration, including branch facilities and provide administrative support.
Tracks office supply inventory and approves supply orders.
Provision of Communication facilities such as Blackberry, Data facility, GSM, ADSL etc.
Car hire and transportation arrangements Preparing Purchase Order and Procurement & Distribution of office Stationary.
Arrangement of the Conference Room, Board Meeting Room.
Monitor Reliving & Dispatching of Couriers & Postal.
Keeping the track of all essential bills like MTNL, Mobil’s bill, Internet Bills, Stationery Bills, Electricity Bills, BMC Water Bill.
Handle other Admin work like Electric, Plumbing, Centering A/C, Pest control & Repairs.
Monitor all Statutory Compliance Areas Act, Shops and Establishment Act, CompanyAct, .
Preparing & Filling month, Quarterly, Half yearly & Yearly Returns under various Labor Laws before the due date.
Administering repair,maintenance,replacement of equipment’s ,appliance ,furniture furnishings and vehicles
Selecting vendors for project needs for procurement of Furniture’s ,equipment’s etc, and undertaking cost saving initiatives
Taking care of day-to-day administrative & HR requirements of all the departments to enhance and keep up the productivity
Assisting Manager – Admin in Tracking, Recording, Maintaining and Controlling Admin expenses and preparing Admin budget on a monthly and quarterly basis
Managing Company owned vehicles maintenance, Insurance, making lenience.
Day to day supervision of the administration activity of corporate office
Maintenance of appropriate admin records and generation of monthly reports
Responsible for preparing the employee Insurance, making ,SLA Agreement Work for AMC,
Responsible for arranging company related parties and hosting them,
Involvement in the Welfare Policies like Anniversary & Birth day Gift Distribution, Reward & Recognition etc.
Monthly MIS, HR audit with A/c Dept. Managing & Monitoring Security staff, Housekeeping, Drivers Vendor management for administration requirements
Custodian of handling affairs (Bills/Service etc.) related to printers, fax machines, Air conditioners & Computers.
Control & Monitoring over Vehicle Expenses including preparation of Diesel expenses concerning with PETRO card, Petrol Bill (Timely) verification
Issue and arranging of ID-Cards & Visitor pass. Monitor reliving & dispatching of couriers and postal’s, maintaining files, records & relevant documents.
Organization: – CMC Ltd. (TATA Group)
Designation : – Admin EXECUTIVE
Duration : 24-4-2008 TO 31-12-2010
Job Profile
Responsible for Cost Management, Asset Management, hospitality management, Workplace Safety & security management.
Managing accommodation, canteen, housekeeping, maintenance and other activities.
Assisting administration related activities viz. Housekeeping, Infrastructure Management, Facilities Planning, Security, Transportation, various contract agreements, AMCs, etc.
Administering repair, maintenance, and replacement of equipments, appliance, furniture, furnishings and vehicles.
Selecting vendors for project needs for procurement of Furniture’s, equipments etc; and undertaking cost saving initiatives.
Liaising with various Govt. bodies for obtaining necessary sanctions, approvals.
Planning & monitoring security arrangements involving preparing security plans & deployment of security personnel; coordinating with other forces to spearhead operations to safeguard men and materials.
Implementing stringent security systems, measures to establish and maintain high security standards and protect the high-value assets of the company.
Taking care of day-to-day administrative & HR requirements of all the departments to enhance and keep up the productivity.
Supervising supply of quality cafeteria grocery, food articles to provide hygienic food.
Assisting Manager – Admin in Tracking, Recording, Maintaining and Controlling Admin expenses and preparing Admin budget on a monthly and quarterly basis
Monitoring general office upkeep and ensure housekeeping schedule is drawn and strictly followed.
Taking care of Travel and Hotel arrangements for VIP delegates.
Day to day supervision of the administration activity of corporate office.
Managing Housekeeping/Security staff also keeping track of attendance also allocation of duties to housekeeping staff.
Preparing Purchase order and Procurement & Distribution of office stationary.
Managing the company guesthouse, prompt hotel and travel bookings.
Maintenance of appropriate admin records and generation of monthly reports.
Taking care of New joiners’ e.g. allocation work station and welcome kit ,PC setups as per project requirement, providing Access card to employees, new joiner’s according to date of joining.
Booking train, flight tickets for the staff traveling for office related work if required.
Cross checking the corporate mobile bills by the service provider and thereafter coordination with the accounts department for the payment of the same.
Monthly MIS, HR audit with A/c Dept. Managing & Monitoring Security staff, Housekeeping, Drivers Vendor management for administration requirements.
Custodian of handling affairs (Bills/Service etc.) related to printers, fax machines, Air conditioners & Computers.
Keeping the track of all essential bills like MTNL, Mobile bills, Internet connection, Stationery bills, Electricity Bills, BMC water bill.
Maintain all stationery records and placing timely order of stationery with Vendor as per staff requirement.
Control & Monitoring over Vehicle Expenses including preparation of Diesel expenses concerning with PETRO card, Petrol Bill (Timely) verification.
Handle other admin work like Electric/Plumbing problem, water purifier servicing, IT coordination & carpentry maintenance (Pest control & repairs).
Arrange staff welfare activities like looking after pantry, Tea/Coffee & Snacks, packaged drinking water.
Arrangement of the Conference Room, Board Room for meetings or interviews. Issue and arranging of ID-Cards & Visitor pass. Monitor reliving & dispatching of couriers and postal’s, maintaining files, records & relevant document
Qualifications
B.C.A (Bachelor of Computer Application ) from Beramha pur university 63% in 2008
H.S.C (ARTS) from M.K.M College, Digapahandi, Orissa with 60% in 2005
S.S.C from Board of Secondary Education, Orissa with 45% in
Strengths
Hardworking, Punctuality, Sincerity.
Determination and dedication
Positive thinking and result oriented approach.
Willingness to learn new things
Good Listener
Adaptive
Skill Set
Computer : Basic computer fundamental
Language : HTML, XML, DREAMWEAVER
Database : SQL SARVER, MS-OFFICE
Personal Details
Date of Birth 03rd June 1986
Languages Known English, Hindi, Oriya
Nationality Indian
Passport No. J1615843 (valid until Year 2020)
Marital Status Unmarried ,
Visa Status Employment Visa
