WORK EXPERIENCE:
February 2006 – to-date Parmalat SA (Pty) Ltd (Port Elizabeth)
Job Description: PA to Plant Manager/Office Administrator
Duties:
v Collate information and prepare presentations as well as reports for Management
v Responsible for the Port Elizabeth Plant’s Management team secretarial functions
v Collate and help to co-ordinate the People@Work Committee
v Responsible for drawing up the budget for National Aids Day/Week, as well as arranging functions for National Aids Day.
v Secretary for People@Work Meeting
v Responsible for making suggestions for social activities for the Plant (as part of People@Work initiative)
v Collate information for the monthly newsletter (this includes sending out e-mails to the various departments/managers requesting information that would be of interest to staff)
v Minute-Taking at ad-hoc meetings
v Organize articles for the ParmalatPulse(publication) quarterly (this is a publication prepared by Parmalat Head Office inCape Town). This also includes obtaining important information from the various departments at the PE Plant.
v Lead small admin team of four staff (this includes two Receptionists, Tea Lady and Mail Lady). Includes approval of their leave, dealing with disciplinary issues, monitoring their work performance, etc,.
v Manage Plant Manager’s electronic diary
v Travel and accommodation arrangements (local and international travel)
v Catering arrangements for meetings
v Assisting the Plant Manager with personal issues, for e.g. purchasing of gifts for Mothers Days and birthdays for his wife and arranging flights for his family, etc,.
v Arrange the purchasing of flowers as and when required
v Updating the MBP Portal (Project Methodology) on the Intranet as and when required
v Milk bookings and transfers using BPCS computer system
v Data capturing on Milk Procurement System
v Balance milk figures on a daily basis
v Compile excel sheet for Creighton Dairies
v Processing Laboratory Reports on a daily/weekly/monthly basis
November 2004 – February 2006: South African National Blood Service
Job Description: Branch Secretary
Duties:
v Opening and distribution of mail
v General Typing and Filing for Branch Manager
v Minute-Taking at all Meetings (in shorthand)
v Preparing Notices and Agenda’s for Meetings
v Flight, Accommodation and Transport Bookings
v Issuing pay-slips
v Distributing internal company circulars
v Assisting HR Representative with Exit Interviews
v Updating leave and sick leave of PE staff
v Assisting staff with loan forms (computer loans, school loans, etc.)
v Arrange catering for all meetings and company events
v Continually up-date Accommodation schedule for Bookkeeper
v Annually ensure that all advertisements are sent out timeously for AGM
August 1991 – August 2004: National Bargaining Council of the Leather Industry of South Africa
Job Description: Stenographer/Secretary to General Secretary
Duties:
v Typing Correspondence; Reports and Filing
v Minute-Taking at all Meetings (in shorthand), which included a lot of travel
v Dictaphone Typing
v Arranging conferences/meetings
v Arrange catering for all meetings and conferences
v Preparing Notices and Agenda’s for Meetings
v Collection of statistical information
v Relief switchboard duties
v Flight, Accommodation and Transport Bookings
v Liaising with trade union parties and employer parties
April 1989 – September 1990: N.C.S. Resins (Pty) Limited
Job Description: Personal Assistant to Technical Director
Duties:
v Typing of all correspondence
v Filing
v Faxing
v Minute-Taking
v Dictaphone Typing
v Travel and Accommodation Bookings
January 1984 – January 1989: Pyott (Pty) Limited
Job Description: Secretary to Factory Manager
Duties:
v General Typing of correspondence and filing
v Dictaphone Typing
v Minute-Taking at Meetings
v Faxing
COMPUTER SKILLS:
Olivetti Word Processing
Lotus
Windows 95
Windows 98
Corel Word Perfect 6.1
Word Perfect 8
Corel Quattro Pro 8
MS Word Level 1
MS Word Level 2
Excel Foundation
Internet
MS Outlook
Power Point
Three Day Executive Secretary Course
EUDCATION:
1978 – 1982: AlexanderRoadHigh School (Grade 12)
Subjects: English
Afrikaans
Biology
Geography
Typing
Shorthand
1983: Port Elizabeth Technikon
National Private Secretarial Course
Subjects: English
Afrikaans
Office Administration
Typing (80/100 words per minute)
Shorthand (120 words per minute)
