Expert in Administrative, HR, Business Operations

Previous Employment Details:

Company: Abu Dhabi Petroleum Ports Operating Company (IRSHAD) - ADNOC

Abu Dhabi Petroleum Ports Operating Company, IRSHAD is a member of ADNOC Group of Companies, to operate and maintain the petroleum and industrial ports of Abu Dhabi.

Office Administrator, Commercial Dept. May 2014 – till date

 Office correspondences, letter/email/fax drafting, sorting mail, photocopying and general office duties
 Maintains up-to-date records of vendors, contractors and clients.
 Monitoring and maintaining supplies of stationery, documents and related materials
 Maintains register of training resources, Maintains Employees personal data records
 Devising and maintaining office systems, Booking rooms and conference facilities.
 Using content management systems to maintain internal databases.
 Attending meetings, taking minutes and keeping notes.
 Liaising with colleagues and external contacts to book travel and accommodation.
 Review all enquiry documents and identify and quantify areas of contractual risks.
 Review all subsequent contracts/sub - contracts, warranties, bonds.
 To support commercial personnel in negotiations with respect of terms and conditions & contracts filing.
 Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
 Prepare and disseminate information to appropriate employees regarding contract status, facilitate contractor meetings.
 Ensures that all reasonable steps are taken to protect personal safety at work and avoid adversely affecting the health or safety of any other person at the work place in accordance with requirements under the HSSEQ Policies of ADNOC Group

Company: O.I.L Engineering Middle East, a part of Specialist Services Group

Specialist Services Group is a global supplier of modular buildings and packaging solutions for people and equipment in the oil and gas and utility industries.

Projects Administrator, Projects Dept. Oct 2008 – Apr 2013

 Provides Contracts Administration and Contract Management support
 Prepares tender and contract documentation and make recommendations for award of contracts
 Manages assigned contracts in accordance with principles, practices and procedures.
 Provide advice to project teams concerning contractual matters including claims for variation, progress claims, extensions and disputes
 Responsible to track project changes and produces updated site-based schedule as agreed with project team.
 Coordinate meetings, materials, presentations, and minutes, arrange schedule and maintain calendar of appointments, travel itineraries and other special events.
 Set up, develop and manipulate spreadsheets, and assist Project Managers with proactively tracking project costs versus budgets.
 Prepare and submit monthly reports for clients, as required by Project Managers.
 Ensure coordination of various sites, project engineers and provide required assistance.
 Identify out-of-scope work items and prepare change order requests including cost and schedule impacts.
 Process and distribute engineering documents, drawings and project deliverables in accordance with established procedures and timescales
 Work with Engineering Contractor's Document Control to ensure their document deliverables are in compliance with applicable policies, guidelines, requirements and standards
 Provide clear and accurate responses to contractors and vendors on all document control issue.