Employment:
May 13 – June 13 Berkeley Homes (Capital) plc. – (Property Developers)
PA to Technical Director – (Temporary)
• Diary Management.
• Drafting and formatting reports for meetings.
• Database management of staff annual leave requests and sickness.
• Invoices – Logging, monitoring and chasing sign-offs.
• Typing letters – Copy, audio and dictation.
Oct 12 – May 13 Turner & Townsend (Global Programming & Construction Consultancy)
PA to x3 Directors and 20 Project and Cost Managers
• Project Assisting – Research, drafting and formatting reports.
• Update and maintain staff CV’s to assist in bids.
• Database management and reports i.e. client care, supplier database etc.
• Financial Management Systems (FMS) and Purchase Ledger checking and reporting i.e. aged debt.
• Preparing and collating reports (chasing for various management input) and PowerPoint slides for board meetings.
• Letters – Copy, audio and dictation.
• Managing and maintaining contacts database.
• Minute taking for weekly and monthly meetings.
• Managing expense claims.
• Arranging travel and hotels (including International and domestic travel) for long-haul and EU travel.
• Producing travel itineraries and Visas (when required).
• Holiday and diary management i.e. liaising with clients direct to arrange meetings through various means.
• Organising social/ team events.
• Arrange couriers.
• Arrange facilities for new starters i.e. Mobile, laptop and business cards etc.
• General ad hoc duties.
June 12 – Oct 12 Palm Tree Academy (Childcare services)
PA/ Marketing Assistant to Director (volunteer)
• Review and maintenance of policies & procedures, appraisals and Job descriptions.
• Taking minutes (on a weekly basis).
• Legal research on provisions of the law.
• Marketing Assistance- Services, prices (competitive), website, advertising/ imagery and brand awareness.
• Sourcing Community Grants and funding for the organisation.
• Organising travel arrangements and Itineraries.
• Organising training courses for staff and Expenses.
• Dictation and copy typing correspondence (letters, reports, e-mail replies on Directors behalf).
• Arranging meetings and managing diaries.
July 04 – Sept 09 Dalkia Energy & Technical Services
PA to Regional Director, Managing Director (Occasionally) & 6 Area Managers.
• Copy and audio typing including typing confidential letters and reports e.g. monthly and Annual Reports, Job descriptions.
• Arranging monthly meetings and including room bookings, arranging lunches and collating relevant reports/ documents to assist in meeting.
• Regional conference and Events management i.e. Charity and Social events.
• E-mail response on Directors behalf.
• Diary management.
• Managing 2 Team Secretaries – Rotas, holiday, reception cover, making sure they prioritise their work and assist in typing manager’s documents.
• Database Research – Maintaining and updating staff records.
• Chairing meetings- arranging attendees, agenda, room booking, refreshments and presiding over the event.
• Taking minutes in a monthly meeting at director level.
• Arranging domestic and international travel within EU and long-haul either direct or multi-stop travel with extensive itineraries for assistance (up to 4/5 times per month).
• Dealing with expenses and claims for management.
• Regional Training Co-ordinator (booking staff onto relevant courses for development).
• Temp Staff Co-ordinator – Advertising, sourcing and interviewing applicants.
• Meeting and greeting on Directors behalf.
– I continued my studies at Pitman and temped in the 3 months between permanent jobs.
July 01 – April 04 Southern Pacific Mortgages Ltd.
Administrator
• Typing letters of correspondence.
• Processing mortgage applications on an in-house processing system.
• Maintenance of customer data within Excel spreadsheets.
Nov 99 – July 01 Foreign & Commonwealth Office
Administrative Assistant
• Updating invoices on an In-house database system and chasing sign- off.
• Sorting post and distributing to relevant people.
• Stationery stock control and ordering.
• Petty cash handling.
• Assisting in Ministerial visits and conferences – checking and verifying attendees.
Skills:
I am literate in the use of:
• Window Packages – Outlook, Lotus Notes, Word, Excel, Visio and PowerPoint
• Legal Research i.e. Lexis Nexis and Westlaw
• ETCi, iTrent, Purchase Ledger Online, FMS and CEP
• Marketing Database (V26) – IBM Lotus Notes
• Audio typing/Copy typing at 60wpm
• Full British Driving licence
Training: Report Writing and Leadership & Management.
Education:
2009 – 2012 LLB (Hons) Law Degree
London Metropolitan University
2004 Pitman Training
High Holborn and Bromley
2003 Southers
Criminal & Civil Litigation – Merit
London City
2000-2002 Business & Finance National Cert.- Merit
Lewisham College
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